Scientific and educational institutions

Presenting a presentation on school institutions accounting.

Human Resources – Payroll Module

The Human Resources – Payroll module can be used in various types of educational institutions, allowing for specific salary calculations:

• Management of teacher data and access to employee history data
• Determination of the organizational hierarchical structure, department integration, monitoring of teacher activities (vacation, sick leave, overtime, absences, etc.)
• Management of advances, bonuses, allowances, benefits, and deductions
• Generation of all declarations in accordance with regulations and laws of RM
• Automatic generation of payroll accounting entries to be included in company reports
• Creation of a wide range of reports for teachers: salary supplements, deductions, personal data, etc.

Input of Employee Characteristics (Human Resources Module)

• Hiring teachers with the ability to enter personal data: passport information, year of birth, gender, employment record, family information, etc.
• Input of data for salary calculation (allowances, work experience, etc.). Also, the input includes the cost of 1 hour of work for teachers.
• Formation of the staff schedule
• Allows for registering/checking vacations, passports, and other absences
• Formation of schedules for teachers and staff

Payroll Module (Features)

• Automatic calculation: hours worked for teachers and days worked for other employees, work experience, and other salary supplements set according to the established procedure
• Ability to calculate salaries from various sources: budget, special funds
• Automatic calculation of leave, holidays
• Calculation of scholarships
• Automatic calculation of all deductions
• Allows rehiring employees using the same code
• Recording of all calculations and deductions
• Generation of reports: on income tax, health insurance, etc.

Payroll Module (workflow): Payroll Calculation -> Deduction Calculation -> Salary Payment

Payroll Module – Payroll Calculation Documents

• Schedule calculation – in this document, teachers’ salary is automatically calculated based on hours/days worked.
• Other automatic calculations – in this document, teachers’ allowances are automatically calculated, considering workdays.
• Other calculations – additional bonuses and premiums are entered here.
• Leave – in this document, teachers’ leave is automatically calculated based on data from the Human Resources module.

Payroll Module – Deduction Calculation Documents

• Medical insurance – employee medical insurance is deducted here.
• Employer’s contribution to the Social Fund – the amount for the Social Fund paid by the employee is deducted here.
• Automatic deductions – in this document, deductions to the Social Fund from employees are made.
• Income tax payment – in this document, employees’ income tax and other deductions are automatically calculated.

Payroll Module – Payroll Payment Documents

• Payment list – this document calculates the amount for employee payments. This document can generate a list for cash or card payments with the option to export data to MS Office.
• Creation of personal accounts for teachers.
  All aforementioned documents include accounting entries, meaning all calculations made can be accounted for.

Calendar

Allows for setting up work for the year in accordance with legal and HR programs. For each year, it’s necessary to align the working day calendar in accordance with current laws, as certain days are non-working. Consequently, when generating the staff schedule or calculating vacations, sick leave, etc., the program will automatically calculate the number of working days in each month.

Income Tax (Parameters)

• Enables inputting exemptions for income tax payment for each category (these data are filled in each year according to current laws).
• Inputting rates for income tax withholding.
• Inputting limits for the Social Fund in accordance with current legislation.

Reports, reports according to the current legislation of RM (Republic of Moldova).

• Report on the amount of income paid and income tax withheld from that income (IRV 09)
• Report on the calculation of mandatory health insurance contributions (MED 08)
• Income tax statement for teachers, employees (IAL09)
• Declaration on the calculation and utilization of mandatory state social insurance contributions (Forma 4BASS)
• Declaration of insured persons (REV5)
• Statistical reports

Reports, accounting entries

• Personal tax records
• Sick leave records
• Vacation records
• Reports on income tax exemptions
• Explanatory note

Statistical reports

• Accounting entries according to calculations and deductions
• Personnel reports on personal data (regarding returns, gender, nationality, citizenship, marital status, education, etc.)
• Universal report on calculations, exemptions, documents where calculations, invoices, positions, etc., were made
• Employee list